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Town of Milestone and RM of Caledonia No. 99 Seeking a Temporary Office Clerk/Administrative Assistant

Job Title: Office Clerk/Administrative Assistant 
Job Type: Full-Time, Temporary Position 
Hours: Monday – Friday, 9:00 a.m. – 12:00 p.m. & 12:30 p.m. - 4:30 p.m. 
Wages: Dependant on qualifications 


Job Description:
The Town of Milestone and RM of Caledonia No. 99 are seeking a dynamic and detail-oriented individual to join our team as a Temporary Office Clerk/Administrative Assistant. This temporary full-time position offers an excellent opportunity to support the day-to-day operations of our municipality and contribute to the local community. 

Key Responsibilities:

  • Provide exceptional customer service.
  • Update the Municipality’s website and Facebook to keep the community informed about projects, events, and policies.
  • Answer phones, direct calls, and respond to general inquiries by phone, in person, or by email.
  • Process incoming and outgoing mail and manage the filing system.
  • Receipt payments and issue receipts for receivables.
  • Prepare bank deposits.
  • Book facilities such as the Community Hall and other meeting rooms.
  • Receive and distribute incoming mail (both electronic and hard copy) for Council, CAO, and staff.
  • Maintain, organize, scan, index, and classify active and inactive paper or electronic documents for the operational files, administrative files, and various libraries.
  • Assist with Council Meetings, including preparing agendas and supporting documents.
  • Manage Town Cemetery records.
  • Process development, zoning, and building permits.
  • Perform utility billing, accounts receivable and accounts payable.
  • Other duties as may be assigned by the Chief Administrative Officer (CAO) and Council.

Qualifications:

  • High School Diploma or equivalent.
  • Certificate in Local Government Administration or willingness to complete the required classes towards certification is considered an asset.
  • Minimum one-year experience in a related administrative role.
  • Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • Knowledge of MuniSoft programs is an asset.
  • Excellent communication and public relations skills, both verbally and in writing.
  • Ability to plan, organize, and maintain accurate records and reports.
  • Strong attention to detail and organizational skills.
  • Ability to work independently and as part of a team.
  • Experience with social media management and content creation.
  • Familiarity with local government operations and procedures.
  • Ability to handle confidential information with discretion.
  • Must be able to work in Canada.
  • A Criminal Records Check is required.

This temporary position has been established to provide coverage for an existing role. The duration of employment is indefinite and subject to organizational needs. 


How to Apply: Please email your cover letter with salary expectations and resume to milcal@sasktel.net or drop off in person at the town office.  
Attention: CAO 
Town of Milestone/RM of Caledonia No 99
PO Box 105 Main St. 
Milestone, SK S0G 3L0 

Please email your resume by July 10th, 2026 - however this position will remain open until a suitable applicant is found. 

 

Expires: July 10, 2026