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RM of Vanscoy No. 345 Seeking an Assistant Administrator
About Us
The Rural Municipality of Vanscoy No. 345 is seeking a highly organized and detail-oriented Assistant Administrator to join our administrative team. We are a dynamic and growing municipality that values collaboration, community service, and operational excellence. If you enjoy working in a fast-paced environment and are looking to make a meaningful contribution to your community, we want to hear from you!
Position Overview
Reporting directly to the Administrator, the Assistant Administrator plays a key role in supporting municipal operations. This position is responsible for a wide range of administrative duties, including council support, payroll and taxation functions, liaison with municipal service providers, and assistance with regulatory compliance.
Key Responsibilities
- Council & Meeting Support
- Prepare, distribute, and manage agendas, notices, and information packages for council meetings.
- Attend council meetings and record minutes.
- Review and manage delegation requests for council sessions.
- Payroll & Financial Administration
- Oversee payroll processing, including monthly payroll, remittances, T4/T4A slips, and Records of Employment.
- Record and submit annual assessment change requests to SAMA.
- Manage property tax roll updates and tax enforcement processes in compliance with legislation.
- Regulatory & Program Coordination
- Liaise with the RM’s Police Service, Bylaw Enforcement Officer, Pest Control Officer, Weed Inspector, and other municipal stakeholders.
- Prepare and distribute appointment letters and submit reports for various municipal programs, including pest, weed, gopher, and beaver control initiatives.
- Public Relations & Communication
- Respond to inquiries from residents, government agencies, and other stakeholders.
- Provide excellent customer service while maintaining a professional and approachable demeanor.
- Professional Development
- Attend relevant training, conventions, and webinars to stay current with municipal operations and legislation.
- Other Duties
- Assist with elections as Deputy Returning Officer.
- Support the Administrator with projects and assignments as required.
Qualifications
- Rural Class “C” certificate or willingness to obtain is preferred.
- Post-secondary education in public administration, business administration, or a related field is an asset.
- Strong knowledge of municipal legislation, bylaws, and policies is an asset.
- Proficiency in Microsoft Office and general computer applications.
- Excellent organizational, communication, and interpersonal skills.
- Ability to handle confidential information with discretion.
Why Join Us?
- Competitive salary and benefits package.
- Opportunities for ongoing professional development.
- Supportive and collaborative work environment.
- Meaningful work that directly impacts the local community.
How to Apply
Please submit your cover letter and resume to:
Email: admin@rmvanscoy.ca
Mailing Address: Box 187 Vanscoy SK S0L 3J0
Closing Date: September 26, 2025
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Expires: September 26, 2025
