RMA Fuel

RMA Fuel and Lubricant Program is an innovative national program specializing in the distribution of fuel and lubricants. Through strategic supplier partnerships, RMA Fuel offers a simple alternative to managing fuel and lubricant purchases. RMA Fuel ensures that its member municipalities are purchasing fuel at a fair cost.

RMA Fuel (formerly PFA) is a wholly-owned subsidiary of the Rural Municipalities of Alberta and is one of the business units of the Aggregated Business Services division. Since the purchase of RMA Fuel in 2008, the program has reached 56 million litres in fuel and lubricant purchases. RMA Fuel serves members across Canada and provides them with access to competitive pricing for fuel, lubricants, and fuel analyses.

Supplier Partnerships
Imperial Oil (ESSO) offers bulk fuel delivered by Crop Production Services (Formerly Viterra); lubricants through agents with the billings administered by Blue Water Alberta LP; cardlock through the KEY to the Highway locations; and fleet fuel at the ESSO service stations across Saskatchewan.

Petro-Canada Lubricants offers a complete line of greases, oil and fluids that go beyond today’s standards through a widespread global network of distributors.

Parkland Industries offers fleet fuel at FAS GAS and Race Trac locations across Saskatchewan.

Member Advantages

1. Cheaper Fuel
RMA Fuel provides cheaper fuel by grouping individual members’ purchases. This increases the economies of scale, lowering the price of fuel and lubricants at any of its local partner supplier locations.

2. Essential Service Status
If there happens to be a fuel shortage, RMA Fuel members will be given first priority over all other customers.

3. Elimination of Administrative Hassle
RMA Fuel prides itself on service. Members receive customer service advantages like:

  • Fuel and lubricant purchase management
  • 24-hour access to price changes and upcoming price changes
  • Invoice tracking
  • Purchase data

4. Flexibility
Members can join for free, and benefit from the freedom to leave the program at any time, eliminating the need for complicated long-term contracts.

5. Technology
RMA Fuel’s internal and external efficiencies lie in its proprietary software, which monitors invoice values and accuracy, price discrepancies, past pricing, future pricing estimates, fuel cost tracking, and purchase history.

6. NWPTA Compliant
RMA Fuel goes to public tender every three to five years to remain compliant with New West Partnership Trade Agreement. RMA Fuel received and implemented the favourable RFP results in spring of 2016.

7. Price changes and forecasts
Submitted fuel prices are fixed for a period of one week and notice of all price changes are submitted to the member two days in advance. When prices fluctuate significantly, RMA Fuel advises the direction and probable magnitude of the price changes prior to the official change notice. This advanced information allows the members to plan fuel deliveries in order to take advantage of the lower of the two adjacent prices. This lowers the overall cost of fuel during times of significant price fluctuations, such as we have experienced in the past several years.

How to Purchase Fuel and Lubricants and Member Invoicing

Bulk and Lubricant Purchases

  1. Members receive advanced price notification
  2. Members order product based on above information
  3. Supplier delivers product and leaves delivery ticket
  4. Supplier invoices RMA. Invoice is checked against contracted prices
  5. RMA invoices members
  6. Members pay SUMA
  7. SUMA pays supplier

Cardlock/Retail Purchases

  1. Members receive advanced price notification
  2. Members use RMA Fuel-provided cards to make onsite purchase
  3. Members acquire receipt for volume verification onsite
  4. Supplier invoices RMA Fuel. Invoice is checked against contracted prices
  5. RMA Fuel invoices members
  6. Members pay SUMA
  7. SUMA pays supplier

Free Cost Analysis
If you would like to join the SUMA Fuel Supply Program, please forward your invoices to Tyler Hannemann. RMA Fuel will compare the prices you paid for fuel to those you would have paid had you purchased through the program. A detailed report of the findings will be provided to you.

Contact Information

Tyler Hannemenn
Phone: 780-955-8403
Website: www.RMAlberta.com

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